How to Setup Email on an iPhone

Image of a hand holding an iPhone with email and other characters flying out.

Setting up an email address on an iPhone can be done in just a few minutes. If your email is self-hosted, you’ll need to get your incoming server name, outgoing server name, and of course your password. (Oftentimes remembering your password is the most challenging part of this!)

Setting up Email on an iPhone

(Seriously, it’s not hard if you have the correct password server names.)

1. Open the “Settings” on your iPhone.

2. Tap “Passwords & Accounts”. You’ll see a list of current email accounts on your device.

3. Tap “Add Account”

4. If your email is setup through one of the listed services, such as Google (Gmail), tap on the appropriate service. Otherwise, tap on “Other”.

If you’re using a service, you should be able to enter in your email address and password and be done. If you selected “Other”, continue below.

5. Tap “Add Mail Account”

6. Enter in your name, email address, email password, and a description. The description is the label for this email account on your phone so you can differentiate between accounts. You may want to label yours something like “Personal Gmail” or “Work” or even possibly the email address itself. Click Next.

What the heck is an Email protocol?

“I didn’t know this was going to get nerdy!”

7. Choose between IMAP and POP. You can learn the difference here, but my short explanation is that with Pop if you want to delete or move an email to a different folder, you have to do so on each device that your email is on. With IMAP, you don’t; if you delete an email from one device, it’s deleted everywhere. That can really convenient if you have this email on your laptop, iPhone, work computer, and tablet.

Enter all of the requested information. The host name is the server name. The username is your email address. Be sure to enter in the information for both incoming and outgoing servers, including your email and password. Some devices say that the outgoing username and password is optional, but I have found that I experience fewer issues when I enter in the credentials.

8. When adding email to an iPhone, you may receive an error message such as this one that says, “Cannot Verify Server Identity”. Tap “Continue”. If that doesn’t work, tap on “Details” and choose to “Always trust the certificate”.

That’s it! Now your email is setup on your iPhone. A great way to test it out is by signing up for our newsletter and receiving emails from us with more tutorials, tips, and recommendations.

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