How to Add a New WordPress User

Business coworkers discussing new ideas and brainstorming in a modern office
Business coworkers discussing new ideas and brainstorming in a modern office

Oftentimes there will be multiple people working on a website. Perhaps you will need to hire a developer to help you or you want to have someone post your blog articles. WordPress has the option to create additional users, which you should always do rather than sharing your password. It is much more secure to create a new user account for someone than to share your password. This video and article show you how to add a WordPress user to your website.

Why should I create a new WordPress user account?

Here are 4 main reasons

I recently had a client who was going to have her Assistant start posting her blog articles, and she asked me, “Why can’t I just give her my login information”? You may be asking why I recommend creating a new user account on WordPress rather than just sharing your Admin login, too. Here are 4 of the top reasons why:

  1. Security: As I mentioned, it’s much more secure than sharing your password.
  2. User Accounts: WordPress user accounts can easily be deleted, so you can have someone complete some work on your WordPress website and then delete their account to remove their access.
  3. User Roles: Every user account has a user role. The various roles provide varying levels of access to content on your WordPress website. Being able to define different roles for different types of users is a great benefit.
  4. Tracking Changes: Another benefit of creating an account for each user is that you can look at changes that were made to pages and posts and see who made the changes.

How to Add a New WordPress User

It only takes 2-3 minutes!

So it’s pretty simple, actually.

From your dashboard, hover over Users and click on “Add New”.

Screenshot of a WordPress Dashboard on the Add New User Screen, showing how to add a WordPress user.

Then it’s similar to creating any other type of account. You start with creating a username. I strongly suggested you avoid using the word ‘admin’. It’s too easy for hackers to search for admin, and then try to figure out what your password is. There are many bots developed to search for WordPress website login pages and then try to login using ‘admin’ as the username. So choose something unique.

Enter in their email address and name. You can also include a website if you’d like.

Then you can choose what role the user is going to have. Someone who’s going to be working on the website, for example, aspects like the theme, the plugins, CSS, anything like that, will need to be an Administrator which gives them full access to everything on the website. If you’re hiring Devadigm to work on your website, we’ll need Administrative access.

An Editor can add, edit, and delete any page or post, but can’t change the theme or delete plugins.

An Author can add and edit their own posts, but can’t edit or delete others.

If you search for “WordPress User Capabilities”, you can see the list of what all the different options are. Make sure you don’t give someone too much access or too many capabilities. You don’t want to give everybody administrative access and have it so that somebody can go and delete your theme or delete your site or remove a plugin or whatnot. Choose what role you want them to have.

I’m typically going to send them an email about their account. This (should) make it easy for them to login and get started.

But wait! They didn’t receive the email to login

Did the WordPress user check their spam?

Oftentimes that email goes into the spam folder. So if you create an account for someone and then they don’t receive the email, have them check their spam folder.

If they don’t see the email, there is another option. They can go to the login page for your website and click on “forgot password”. Then they can create their own password.

Screenshot of a WordPress website login screen. At the bottom is a "lost your password?" link to reset the password for a WordPress user.

Finally, click on “Add User” and they should receive an email right away. Then their WordPress User account is ready for use.

I hope this helps. If you have any questions about how to add or edit a WordPress user account, feel free to comment below.

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